Toolbox Talk Register
Toolbox talks and site briefings: topic library with mandatory frequencies, sessions per project, attendance of employees and subcontractor workers with tablet signatures, coverage matrix with overdue workers, sign-in sheet and subcontractor attendance PDF
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Toolbox Talk Register
Every worker briefed on every mandatory topic, with signatures.
For main contractors who must prove that every worker on site, including subcontractor crews, attended the safety briefings required by the site plan. Sessions record attendance with tablet signatures, the coverage matrix shows who is overdue and the safety officer gets the list every day.
Key features
Topic library
Topics with content, material, mandatory repeat frequency, review date, owner, revision and optional confirmation of understanding.
Sessions
Project, date, presenter, topics, location and weather; attendance of employees and subcontractor workers with signature, absent flag and interpreter; badge scan to add attendees.
Coverage matrix
Worker x mandatory topic with last attendance, due date and overdue or never-attended status; absent lines and attendances before a topic revision do not count.
Scheduler
Daily rebuild of the matrix with an activity for the site safety officer listing gaps and missing inductions; recurring talks planned with a topic rotation.
Copy for the next day
Same topics, location and attendees for the next day, without signatures or absences; plan a talk for all coverage gaps in one click.
PDFs and exports
Sign-in sheet with signatures, subcontractor attendance summary (also by e-mail), worker briefing record, project register and coverage matrix CSV.
Who uses it
Main contractors
Site plans that require repeated briefings for everyone on site.
Site safety officers
Record a talk on a tablet in minutes.
Subcontractors
Receive their crew's attendance and gaps.
How it works
- Build the topic library and the project roster
- Hold the talk and collect signatures on a tablet
- Close the session: the coverage matrix updates
- Follow the overdue list and print the sign-in sheets
Screenshots
Toolbox talks with attendees, signatures and absences
Session with the signed attendance list
Coverage matrix: workers by mandatory topic
Topic library with frequencies
Why choose this app
- Absent workers and workers who did not confirm understanding are never counted as briefed.
- A held talk cannot be changed or deleted, only reopened by a manager.
- Subcontractor workers are named contacts of their company, not anonymous counts.
- Works on Odoo Community with Project, Employees and Discuss.
Technical information
- Odoo version: 19.0 (Community and Enterprise)
- Uses the standard Odoo apps: Project, Employees, Discuss
- Access rights: Toolbox Talks / Toolbox Talk User and Toolbox Talk Manager; records are separated by company
- Languages: English, German, French, Spanish, Spanish (Latin America), Arabic, Dutch
- Demo data included; automated tests with a non admin user
- License: OPL-1
Support
Questions or a feature you need? Write to support@pokutsoft.com or visit pokutsoft.com. Try it on demo.pokutsoft.com.
Update date: 2026-11-03 · Version: 19.0.1.0.6
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