US New-Hire Reporting
New-Hire Reporting Worksheet: capture the federally required data set, compute per-state due dates, flag overdue and export CSV for your state New-Hire Directory.
Want US New-Hire Reporting installed and configured for you? Onboarding Pack: $350 one-off
Support plans from $425 a month
US New-Hire Reporting
New-Hire Reporting Worksheet: capture the federally required data set, compute per-state due dates, flag overdue and export CSV for your state New-Hire Directory.
New-Hire Reporting Worksheet: capture the federally required data set, compute per-state due dates, flag overdue and export CSV for your state New-Hire Directory.
Key Features
Captures the federally required new-hire data set
employer FEIN, employer name and address; employee SSN, name and address; date of hire and state of hire; plus the optional fields some states request (dependent medical insurance availability, employee date of birth and state of birth).
State New-Hire Directory reference
a maintained table of all 50 states plus the District of Columbia, each with its reporting-window (deadline in days), submission method, the official directory URL and the agency name.
Real due-date math
the report due date is computed from the hire date plus the state's own reporting window, not a flat 20 days. Records past their due date that are still unreported are flagged Overdue.
Status workflow
every new-hire record moves To Report -> Reported, stamping the date reported and an optional confirmation reference.
Batch CSV export
export every outstanding (To Report) record, or just one state's records, to a clean CSV that you submit yourself to the state directory portal. SSNs can optionally be masked in the export preview.
Daily overdue scan
a scheduled action re-flags overdue records so your dashboard always reflects reality.
Screenshots
Export New Hire Csv
New Hire Records
State Directories
State Directories
Why Choose This Module
Under the federal PRWORA mandate every US employer must report each newly hired or rehired employee to their state's New-Hire Directory, generally within 20 days of the hire date (some states allow less). This module is the worksheet that gets you organised and on time.
Specifications
- Compatible: Odoo 18.0 / 19.0 / 20.0
- License: OPL-1
- Languages: English
- Author: Pokutsoft
- Dependencies: hr
- Support: support@pokutsoft.com
Update date: 2026-07-02
User guides (PDF)
Related modules
US Pre-Tax Benefit +
Track employee pre-tax (Section-125 cafeteria) benefit elections - HSA, Health/Dependent-Care FSA, commuter, POP - with IRS limit enforcement, mid-year life-event log and a per-pay-period payroll-deduction feed worksheet
US Document Retention
Retention schedules, legal holds and defensible purge log for IRS / SOX / FLSA records
US DOT / Fleet
FMCSA DVIR inspections, driver-qualification files, IFTA/IRP docs & expiry reminders