DE Belegerfassung Inbox
Drop bills/receipts into an inbox, parse them with the customer's own OCR key (BYOK), and create draft German vendor bills with VAT and SKR account mapping.
Want DE Belegerfassung Inbox installed and configured for you? Onboarding Pack: $350 one-off
Support plans from $425 a month
Receipt inbox: from German receipt text to a draft vendor bill
Supplier, USt-IdNr, invoice number, date and VAT read from the receipt text, SKR04 account rules, duplicate check and a draft bill with the receipt attached
Drop the receipt into the inbox with its text, from your own OCR service (BYOK) or pasted. The parser reads supplier, USt-IdNr (with check digit), invoice number, date, VAT rate and German amounts such as 1.850,00, matches the supplier and applies your Kontierungsregel. Before the draft vendor bill is created, the wizard compares the tax on the receipt with the tax the bill would compute, so a mixed-rate hotel bill does not slip through with one rate.
Key features
Parser for German receipts
Supplier, invoice number, date, USt-IdNr, VAT rate, net, tax and gross from the text; German number format and reverse-charge wording are recognised.
USt-IdNr check
German VAT ids are checked with the official check-digit method; a known id finds the supplier.
Kontierungsregeln
Keyword or supplier rules set the expense account and VAT rate; the shipped rules use SKR04 accounts and apply when the company chart is SKR04.
Recognition quality
High, medium or low depending on how many key fields were found.
Duplicate check
The same supplier and invoice number flag a possible duplicate; a second bill for a billed receipt is refused.
Tax mismatch check
When the tax on the receipt differs from net x rate (for example 7 % room and 19 % breakfast), the bill is only created after you confirm the difference.
Draft vendor bill
The bill is created as a draft with the receipt file attached; accounting posts it.
Own OCR service
Point the inbox to your own OCR endpoint and key; without one the pasted text is parsed.
Screenshots
Taken on Odoo 19.0 with the data of a German building services company; the screens are the same on Odoo 18.0 and 20.0.
1. Inbox
Receipts with supplier, invoice number, amounts, VAT rate, recognition quality and status.
2. Recognised receipt
Agency invoice with supplier, USt-IdNr, amounts and the matched SKR04 account rule.
3. Mixed VAT rates
Hotel bill with 7 % and 19 %: tax on the receipt next to the tax the bill would compute.
4. Possible duplicate
The same Telekom invoice number received twice.
5. Kontierungsregeln
SKR04 rules by keyword with account and VAT rate.
6. Draft vendor bill
Bill created from the receipt, ready for review and posting.
Why this app
✓ Less typing for every receipt, with the German specifics built in.
✓ Duplicates and wrong VAT are caught before the bill exists.
✓ Your OCR service and key, if you use one.
✓ Drafts only: nothing is posted without your accountant.
Get started
Rules
Check the Kontierungsregeln for your chart.
Receipt
Create a receipt with file and text, or let your OCR deliver the text.
Recognise
Run the recognition and review supplier and amounts.
Bill
Create the draft vendor bill and post it in accounting.
Questions
Does the module include an OCR engine?
No. It parses the receipt text; the text comes from your own OCR endpoint (BYOK) or is pasted.
My company uses SKR03. Do the rules work?
The shipped rules are SKR04 and are skipped for an SKR03 company; create your SKR03 rules with your account numbers.
Auf Deutsch
DE Belegerfassung Inbox liest den Text deutscher Belege aus, ordnet Lieferant und Kontierungsregel zu und erzeugt nach einer Steuerprüfung eine Entwurfs-Eingangsrechnung mit angehängtem Beleg.
- Lieferant, Rechnungsnummer, Datum, USt-IdNr, USt-Satz und Beträge aus dem Belegtext
- Prüfziffer der USt-IdNr
- Kontierungsregeln nach Stichwort oder Lieferant (mitgeliefert für SKR04)
- Erkennung von Reverse Charge nach § 13b
- Doppelbeleg-Erkennung
- Abweichende USt bei Mischsätzen muss bestätigt werden
Specifications
- This page: Odoo 19.0 (also available for Odoo 18.0 and 20.0), Community and Enterprise
- License: OPL-1
- Languages: German
- Depends on: account
- The interface of this app is German
- Author: Pokutsoft, pokutsoft.com
- Support: support@pokutsoft.com
Update date: 2026-10-30 · Version: 19.0.1.0.14
User guides (PDF)
Related modules
DE Budgetplanung +
Community budgeting with Plan-vs-Ist (actual) dashboards per account and Kostenstelle (cost centre) for the German market.
DE Finanz-Dashboard +
Community German finance KPI dashboard: Liquiditaet, Cashflow, OPOS (open items), Umsatzrendite and more - no Enterprise Spreadsheet required.
DE Excel/CSV Export+
Reusable export templates that produce German-formatted Excel/CSV files (decimal comma, thousands dot, DATEV-style) from any Odoo model.