Rwanda EBM e-Invoice

18%

standard VAT, tax type B

4

VSDC tax types A, B, C, D

6

certified fields kept per invoice

2

VSDC services: saveSales and savePurchases

Certify invoices and credit notes (saveSales)

Certify with RRA sends the invoice as receipt type S and the credit note as R with the original invoice number (orgInvcNo). Item price, supply, taxable and total amounts are VAT inclusive, with the line discount rate and amount, as in the VSDC sample request.

Receipt signature, SDC ID, MRC and RRA QR

The VSDC answer is stored on the invoice: receipt number, total receipt number, internal data, receipt signature, SDC ID and MRC. The QR follows the RRA CIS specification 7.24.7 (VSDC date and time, SDC ID, receipt number, internal data, signature) and is printed with these fields on the invoice PDF.

Purchase reporting (savePurchases)

Report Purchase to EBM sends a posted vendor bill as purchase receipt P and a vendor refund as R with the reported bill as original, with the supplier TIN, name and bill number.

Your own VSDC, no shared credentials

Odoo calls the VSDC web service deployed on your server (http://localhost:8080 by default, editable), with separate test and production addresses and the device serial number. An optional gateway key, readable by system administrators only, is sent when your VSDC sits behind an authenticating gateway. Test Connection checks the address.

VSDC tax types on your taxes

Set A, B, C or D on each sales tax. The exempt tax of the Rwanda chart of accounts is sent as A automatically, 18% as B, other 0% taxes as C. Each invoice line must carry exactly one tax, so an untaxed line is never declared zero-rated.

Checks before anything is sent

Company TIN (9 digits), the TIN of a buyer in Rwanda, currency, credit note reference, line and total arithmetic. A buyer outside Rwanda is sent without a TIN; customer, trade and item names are cut to the VSDC field lengths.

Item classification per product

Store the RRA item classification code (itemClsCd) on each product. It is sent with certified sales and is required before a purchase is reported.

Certified invoices stay as certified

A certified invoice or reported bill cannot be reset to draft or cancelled and is never sent twice; you correct it with a credit note or vendor refund, as the RRA expects.

Rejections kept, not lost

When the VSDC refuses a document the invoice moves to Rejected or Error, the answer is kept in the submission log and the transport log, and you can generate and certify again after fixing the cause.

Roles, multi-company and automation

Billing users post invoices; the E-Invoicing Manager (granted by the Accounting Administrator role) generates, certifies and reports. Connections follow company rules. An optional scheduled action certifies posted invoices every 15 minutes with the Rwanda time stamp; it is off by default.

✓ VAT-registered companies in Rwanda

Traders, distributors and service companies that issue invoices from Odoo and must certify every sale with the RRA EBM.

✓ Companies with their own VSDC

Businesses that run the RRA VSDC on their own server and want Odoo to be the invoicing system behind it.

✓ Accountants and Odoo partners

Firms that set up Odoo for Rwandan clients and need certified invoices, credit notes and purchase reporting in standard Odoo accounting.